Refers to: Ship-owners, Operators, Masters and Managers of PHRS certified vessels

Action Date: 01/10/2025  

Resolution MEPC.383(81) introduces amendments to Regulations A-1 and B-2 of the Ballast Water Management (BWM) Convention, formally recognizing the use of Electronic Record Books (ERBs). An ERB is defined as a system approved by the Flag Administration for the recording of ballast water operations.

These amendments permit ERBs to replace traditional paper record books or to be integrated into other existing shipboard record systems. In accordance with the revised requirements, ballast water operations must be recorded without delay, signed by the responsible officer, and verified by the Master in a timely manner.

Requirements:

• Ships using an electronic Ballast Water Record Book (BWRB) must hold a ship-specific approval issued by the Flag Administration or an organization recognized by the Flag no later than 1 October 2025.

• In line with Convention requirements, Ballast Water Record Book entries must be kept onboard for a minimum of two years after the last entry and subsequently retained under the Company’s control for an additional three years. Shipowners, managers, and crews should prepare for the transition by ensuring ERB systems meet IMO guidelines and secure Flag approval ahead of October 2025. For more information contact us at technical@phrs.gr  .